Cash Flow Planning Form For Household Expenses

This NebGuide provides detailed step-by-step instructions for filling out a cash flow plan for household living expenses.

What Is Cash Flow Planning?

A cash flow plan shows the sources, amounts and timing of income and expenses. It shows when major expenses will come, when you will need credit and when you can plan for other major expenses. A cash flow plan is usually for one year, but it can be for any time period you choose.

Where to Start?

Gather all of the sources of information you have about family living expenses -- checkbooks, receipts, due dates and amounts of insurance premiums and debts, and any records you have kept in the past year. With this information to help you look ahead, you are ready to begin to plan household expenses.

Steps To Follow

Complete the form on page 2, column by column, starting with the first period of the time being considered. Do the form in pencil; round all figures to dollars; refer to the line explanations section for more in formation.

  1. In the blank following "Date completed" put today's date (or the date you finish the form). Fill in your family's name for identification. Determine the total time period you want to plan for; then break it down into smaller parts. Fill in time period headings for each column; for example, "1-1-85 to 1-31-85," "1-1-85 to 3-31-85," or "1-6-85 to 1-20-85."
  2. Complete lines 1-5 of the first column to find the total cash available for the time period being considered. Put the total figure in line 6.
  3. Complete lines 7-13 to find the total fixed expenses anticipated. Put the result in line 14.
  4. Complete lines 15-17 to find the total projected savings. Put this figure in line 18.
  5. Complete lines 19-29 to get the total flexible expenses anticipated and put the result in line 30.
  6. Complete lines 31-35 to find the total projected irregular expenses. Put the total in line 36.
  7. Add lines 14, 18, 30, and 36 to get the total anticipated cash needed for the time period. Put this figure in line 37.
  8. Subtract line 37 from line 6. Enter the result in line 38 (ending cash balance). If the result is negative, write it in red, bracket it [ ], or put a negative (minus) sign in front of it. This figure represents the amount to be borrowed from other sources or to be cut out of the household expenses.
  9. If the ending cash balance (line 38) for the period is positive, transfer this figure to the beginning cash balance (line 1) for the next planning period.
  10. Repeat steps 2-9 for each time period.

It's Done -- Now What?

Study it -- use it to plan and control your family's living expenses. This information will also be helpful if you use cash flow planning in the family business. Used together, cash flow planning in both the family business and household expenses can help coordinate expenses, income and credit use.

Cash Flow Planning Form for Family Living Expenses


 Date Completed_______________ Family Name__________________________________
Note: Do form in pencil; round to dollars.

TIME PERIOD BEING PLANNED ______ ______ ______ ______ ______ ______ ______ ______
CASH
FLOW
IN		 1. Beginning Balance in Household Account ______ ______ ______ ______ ______ ______ ______ ______
2. ______ ______ ______ ______ ______ ______ ______ ______
3. ______ ______ ______ ______ ______ ______ ______ ______
4. ______ ______ ______ ______ ______ ______ ______ ______
5. Transfer from Business Account ______ ______ ______ ______ ______ ______ ______ ______
6. Total Cash Available (add 1-5) ______ ______ ______ ______ ______ ______ ______ ______
CASH
FLOW
OUT		 FIXED EXPENSES ______ ______ ______ ______ ______ ______ ______ ______
7. Debts - installment payments, credit cards ______ ______ ______ ______ ______ ______ ______ ______
8. ______ ______ ______ ______ ______ ______ ______ ______
9. ______ ______ ______ ______ ______ ______ ______ ______
10. ______ ______ ______ ______ ______ ______ ______ ______
11. ______ ______ ______ ______ ______ ______ ______ ______
12. ______ ______ ______ ______ ______ ______ ______ ______
13. ______ ______ ______ ______ ______ ______ ______ ______
14. Total Fixed Expenses (add 7-13) ______ ______ ______ ______ ______ ______ ______ ______
SAVINGS AND INVESTMENTS ______ ______ ______ ______ ______ ______ ______ ______
15. Emergency Fund Savings ______ ______ ______ ______ ______ ______ ______ ______
16. Other Savings ______ ______ ______ ______ ______ ______ ______ ______
17. ______ ______ ______ ______ ______ ______ ______ ______
18. Total Savings & Investments (add 15-17) ______ ______ ______ ______ ______ ______ ______ ______
FLEXIBLE EXPENSES ______ ______ ______ ______ ______ ______ ______ ______
19. Food (including home production) ______ ______ ______ ______ ______ ______ ______ ______
20. Utilities-Home Share ______ ______ ______ ______ ______ ______ ______ ______
21. Transportation-Home Share ______ ______ ______ ______ ______ ______ ______ ______
22. Household Operation - Supplies, upkeep and repair ______ ______ ______ ______ ______ ______ ______ ______
23. Health including health insurance premiums ______ ______ ______ ______ ______ ______ ______ ______
24. Personal care and allowances ______ ______ ______ ______ ______ ______ ______ ______
25. Gifts and Contributions ______ ______ ______ ______ ______ ______ ______ ______
26. Education ______ ______ ______ ______ ______ ______ ______ ______
27. Recreation ______ ______ ______ ______ ______ ______ ______ ______
28. ______ ______ ______ ______ ______ ______ ______ ______
29. ______ ______ ______ ______ ______ ______ ______ ______
30. Total Flexible Expenses (add 19-29) ______ ______ ______ ______ ______ ______ ______ ______
IRREGULAR EXPENSES ______ ______ ______ ______ ______ ______ ______ ______
31. Clothing and Upkeep ______ ______ ______ ______ ______ ______ ______ ______
32. Furnishings and Equipment ______ ______ ______ ______ ______ ______ ______ ______
33. Life and Disability Insurance ______ ______ ______ ______ ______ ______ ______ ______
34. ______ ______ ______ ______ ______ ______ ______ ______
35. ______ ______ ______ ______ ______ ______ ______ ______
36. Total Irregular Expenses (add 31-36) ______ ______ ______ ______ ______ ______ ______ ______
37. Total Cash Required for Household Expenses (Add lines 14, 18, 30, and 36) ______ ______ ______ ______ ______ ______ ______ ______

38. Ending Cash Balance ______ ______ ______ ______ ______ ______ ______ ______

Line Explanations

Cash Flow In

Line 1. Beginning Balance--includes cash on hand and in the household expense checking account.

Lines 2-3. Regular Income--Take-home allowed for household expenses.

Line 4. Transfer from Business Account--amount allowed for household expenses from business account (if any).

Line 5. Other Income--Other income specifically for household expenses such as gifts, tax refunds.

Line 6. Total Cash Available--Add lines 1-5

Cash Flow Out--Fixed Expenses

Lines 7-13. Credit Debt Payments -- Amount of payment for all installment, credit card and other debts (including interest). List each separately. Also list other fixed expenses such as housing rent or payment, other credit debt payments, childcare expenses, etc.

Line 14. Total Fixed Expenses -- Add lines 7-13.

Savings and Investments

Line 15. Emergency Fund Savings -- Fund maintained for unexpected emergencies (insurance deductibles, unexpected travel or expense, repair or replacement of house hold items, legal expenses, etc.)

Lines 16-17. Other Savings -- Savings for purposes other than emergencies, such as education; other investments besides business, retirement, etc.

Line 18. Total Savings -- Add lines 15-17.

Cash Flow Out -- Flexible Expenses

Line 19. Food--Include food eaten at home and away (including school lunches), and home food production.

Line 20. Utilities -- Household utilities expense (gas, electricity, telephone, water).

Line 21. Transportation -- Household car and other transportation expense (gas, oil, maintenance, repair, license plates, insurance, plane, taxi, car rental, etc.)

Line 22. Household Operation -- Supplies, upkeep, house repairs, safe deposit box rent, hired help for the house, postage and stationery, household property insurance, laundry supplies, dry cleaning.

Line 23. Health -- Medical and hospital insurance premiums, doctor, dentists, medicine, eye glasses, therapy treatments, x-rays, lab tests.

Line 24. Personal Care and Allowances -- Barbershop, grooming and beauty aids, "coffee breaks," beauty shop.

Line 25. Gifts and Contributions -- Church, charities, holidays, wrapping paper, cards, special contributions.

Line 26. Education -- Books, tuition, newspapers, magazines, music and dance lessons, seminar and workshop fees.

Line 27. Recreation -- Club dues, sports, movies, vacations, babysitting during recreation, records, pets, tobacco, alcoholic beverages, hobby supplies, cable television.

Line 28-29. Other Flexible Expenses -- Those flexible expenses that won't fit in lines 19-27, such as babysitting while working, unreimbursed business expenses, etc.

Line 30. Total Flexible Expenses -- Add lines 19-29.

Irregular Expenses

Line 31. Clothing Upkeep -- Clothing purchases, home sewing supplies.

Line 32. Furnishings and Equipment -- Appliances, furniture, small and large household equipment and furnishings items.

Line 33. Life and Disability Insurance -- Premium payments for life and disability insurance.

Lines 34-35.Irregular Expenses that won't fit in lines 31-33, such as school expenses, heating fuel, vacations, union/professional dues, etc.

Line 36. Total Irregular Expenses -- Add lines 31-35.

Summary

Line 37. Total Cash Required for Household Expenses -- Add lines 14, 18, 30 and 36.

Line 38. Ending Cash Balance -- Line 6 minus Line 37.

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